Statewide Janitorial RFQ Initiative

The Division of Capital Asset Management and Maintenance (DCAMM) is responsible for facility management, maintenance, major vertical construction and real estate services for State government.

DCAMM has developed an Integrated Facilities Management (FM) blueprint for coordinating and integrating the management of facilities throughout the State. Historically, management of state-owned facilities has been agency and location driven, with limited standardization and sharing of resources. The vision for this initiative is to enable state agencies to enhance their focus on program service delivery as DCAMM assumes more responsibility for providing customer focused, high quality, and cost-effective facilities management services.

As part of this effort to consolidate the State’s resources, DCAMM has drafted a Statewide Janitorial RFQ to identify experienced and qualified vendors with the capacity, expertise and skills required to properly maintain the State’s building assets.

An integral part of this solicitation is the use of industry best practices and meeting DCAMM’s Facility Management & Maintenance Standards for Janitorial & Cleaning which includes the use of environmentally preferred cleaning products wherever they are available.

Other cost & performance benefits of bundling services include;

  • A multi-skilled workforce allows for crossover of duties previously performed by specialty technicians.
  • A smaller management staff is needed when bundling similar services than what would be needed with smaller specialized providers.
  • The consolidation of redundant services across many contracts allows for process improvements that may reduce operating costs for the State.
  • As purchasing shifts to larger, more comprehensive contracts, the volume of personnel required for contract negotiations, management, accounts receivable, and other procurement activities is reduced. A bundled contract with a single provider dramatically reduces the number of invoices that must be processed each month.
  • Bundled contracts reduce total overhead costs when compared to those same costs multiple vendors must absorb. For example, cost savings associated with supplies, equipment and transportation with a bundled contract may lead to better purchasing power for the provider.
  • Multiple contracts for identical services across many sites makes it difficult and costly for providers to deliver and achieve consistent service performance.
  • A bundled service agreement allows for greater flexibility of the provider to quickly shift resources among services to meet emerging or emergency buyer needs.
  • Bundled service contracts can lead to reduced personnel turnover through expanded career opportunities which can lead to higher performance.