Surplus Office Furniture & Equipment

State agencies generate surplus equipment on a regular basis. It can be office furniture left over from a renovation project, or items from an administrative move. DCAMM has made great strides in reducing waste by repurposing surplus inventory from one state agency to another and/or selling property on the Govdeals.com auction site.

The State Agency for Surplus Property (SASP) should be the first point of contact for any surplus property that is to be requested, repurposed, sold via the Govdeals.com platform, or disposed of. To register on Govdeals.com or for other surplus questions, contact Gary Rotondi, at (401) 318-0126 or by email gary.rotondi@doa.ri.gov

*See the below Tier Chart which explains the Surplus process as it pertains to the Govdeals.com platform.

Surplus Tier Chart

Tiers	Auction Notes	Response Timeframe
Tier One (1)	State Agencies receive notice that surplus property has been identified for disposal by (Fleet/Furniture, Fixtures or Equipment (FFE) - Surplus).	Agencies will be given one (1) week to respond to (Fleet/FFE - Surplus) with a request for the property to be transferred to the requesting agency for its own use.
Tier Two (2)	If no response is received from a State Agency, then municipalities, school districts, non-profit health and education entities will be given notice of surplus property identified for disposal.	Tier two Agencies will be given one (1) week to purchase State Surplus Property at a preset price set at the discretion of (Fleet/FFE - Surplus), determined by appraisal + appraisal cost, comparative analysis, scrap rate, or book value. The applicable FA70 form will be appended to the listing notice.
Tier Three (3)	If there is no interest from either tier one or two-agencies, the surplus property will be made available for general auction to the public.	The length of the auction, number of times posted for auction, starting bid or reserve bid will be set at the discretion of the (Fleet/FFE - Surplus) administrator.

How to Request Surplus Property

When usable surplus items become available at a particular agency (the “disposing agency”), other agencies in need of certain item(s) (the “requesting agency”) can visit the Govdeals.com site and request the property. SASP will notify agencies via email when property is posted. Pick-up of the property will be the responsibility of the requesting agency. Arrangements for the property pick-up must be coordinated between both agencies.

Property to be Disposed

The SASP will provide the required FA70 form to the disposing agency to list the items they wish to dispose of. The disposing agency will then submit the completed FA70 form to SASP for review and approval.

Once the disposing agency receives SASP’s authorization for disposal, the requesting agency listed on the authorization for disposal (FA-70) is responsible for removal of all surplus inventory including all associated costs.

Two options are available:

Option 1: The disposing agency can contact Joe Flaherty at Correction Industries, (Joe.Flaherty@doc.ri.gov) for a quote or name of a moving vendor on the MPA to pick up and disposal.

Option 2: The disposing agency can contact a waste company to request a dumpster delivered on-site and, for a modest fee, can make arrangements with Correctional Industries to schedule a crew to assist with removal.

Surplus Federal Property

Eligible State Agencies can also obtain Federal Surplus Property that the Federal Government no longer needs. The eligibility requirements are as follows:

Properly Completed Eligibility Application
Authorized Representatives List (Including signatures) Page 2 of application.
Representatives
Debarment Certification/Nondiscrimination Assurance Statement
Proof of Public Agency Status (Organization’s web site)
Narrative w/ Services, Persons Served, Facilities, etc.
Letter listing different types of property the Agency may be interested in requesting.
(Want List)

Surplus Property Forms

Surplus Declaration of Need Form PDF file, less than 1

Federal Eligibility Surplus Application PDF file, less than 1

Surplus Fixed Assets Transfer Form FA-80 PDF file, less than 1

Surplus Inventory Process Website Revised 1-16-24 PDF file, less than 1

Surplus Report of Surplus Fixed Assets Form FA-70 PDF file, less than 1

State Building & Grounds Surplus Coordinator

Gary Rotondi

State Building & Grounds Surplus Coordinator

Rhode Island State Agency for Surplus Property (RISASP)
14 West Road Pastore Center, Building 61
Cranston, RI 02920

Mobile: (401) 318-0126

Phone: (401) 462-3101

Email: Gary.Rotondi@doa.ri.gov