Official State of Rhode Island website

State of Rhode Island Division of Capital Asset Management & Maintenance Department of Administration

Facility Management & Maintenance Standards

The Division of Capital Asset Management and Maintenance (DCAMM) is renewing its focus on asset management and stewardship of Rhode Island State facilities. An integral part of this initiative is the development of Facility Management and Maintenance Standards (FMMS); a set of guidelines for employees, vendors and others providing facility related repair and maintenance services for facilities in the State of Rhode Island. These guidelines serve as a baseline for the minimum required level of service across all state assets and provide a method for measuring performance over time. When met, these standards will provide uniform, high quality and sustainable buildings and infrastructure that are cost effective to maintain.

All standards are subject to periodic reviews to ensure that each standard incorporates the latest industry best practices, codes and regulations. Specialized facilities like hospitals and correctional institutions which must comply with specific accreditation requirements of the Joint Commission, Department of Health and other comparable standards-based organizations will be addressed in facility-specific supplements to the FMMS.

Experts across all agencies are encouraged to propose innovative and cost-effective variations that meet or exceed these Standards. These standards are intended to summarize information that is unique to the State either by the specialized nature of the facilities or by the requirements of the State in integrating stewardship, design, construction, operations, and maintenance to assure the quality of work desired.



A Standard must answer YES to the following criteria;

  1. Is it necessary for the safety, health and general welfare of building occupants?
  2. Does it identify industry best practices?
  3. Does it meet existing minimum code requirements?
  4. Does it meet accreditation requirements of the Joint Commission, Department of Health and/or other comparable standards-based organizations?
  5. If applicable, does it meet Licensing requirements?

The following twenty-one (21) standards have been reviewed and approved by the Governance Council for inclusion in the State’s first FMMS manual.

Facility Management and Maintenance Standards (FMMS)

Number Title Revision / Date
FMMS 01 Security, COOP, Credentialing & BCI Rev.0 / June 14, 2017
FMMS 02 Grounds and Landscape Maintenance Rev.0 / June 14, 2017
FMMS 03 Cleaning, Janitorial Rev.0 / April 12, 2017
FMMS 04 Waste Management, Recycling, Surplus Rev.0 / June 14, 2017
FMMS 05 Routine & Emergency Maintenance Rev.0 / April 12, 2017
FMMS 06 Preventive and Scheduled Maintenance Rev.0 / April 12, 2017
FMMS 07 Integrated Pest Management Rev.0 / June 14, 2017
FMMS 08 Health and Life Safety Rev.0 / April 12, 2017
FMMS 09 Emergency Management Rev.0 / April 12, 2017
FMMS 10 Energy Management and Sustainability Rev.0 / June 14, 2017
FMMS 11 Space Mgmt., File Retention & Storage Rev.0 / June 14, 2017
FMMS 12 FMM Project Management Rev.0 / June 14, 2017
FMMS 13 Information Mgmt., DoIT, Telecom, BAS, CAMIS Rev.0 / June 14, 2017
FMMS 14 Accessibility Rev.0 / June 14, 2017
FMMS 15 Fire Safety Rev.0 / June 14, 2017
FMMS 16 Wayfinding, Interior & Exterior Signage Rev.0 / June 14, 2017
FMMS 17 Risk Management Rev.0 / April 12, 2017
FMMS 18 Fleet Mgmt., Surplus & Fueling Depots Rev.0 / April 12, 2017
FMMS 19 Utilities Rev.0 / June 14, 2017
FMMS 20 Parking, Exterior Lighting Rev.0 / June 14, 2017
FMMS 21 Environmental Mgmt., HazMat, Materials Storage Rev.0 / April 12, 2017